Lumber Toolkit
November 23, 2023
min read

A Guide: How to implement time tracking at your construction firm?

November 23, 2023
min read
Time Tracking

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Are you a project manager overseeing a massive construction site? Are you constantly juggling multiple tasks, coordinating teams, and ensuring that everything stays on schedule, all without ballooning labor costs?

Managing construction projects is a complex and challenging undertaking that demands meticulous attention to detail. By implementing an efficient digital solution specifically built for construction you can streamline your operations, improve productivity, and keep your projects running smoothly.

What is a Construction Time Tracker App?

While overseeing a construction project, you need to coordinate with workers, equipment, and tasks. Manually tracking each worker's time and tasks can be a real headache. It's like trying to juggle balls while riding a unicycle - it's chaotic and prone to human errors.

The solution to this is a construction time tracker app that helps track time spent by your workforce on various projects, ensuring billable hours are logged accurately and efficiently.
Lumber Time Tracking App

These applications often come with user-friendly interfaces allowing your construction workers to clock in and out, record their activities, and submit their time logs. Most time tracking solutions are also available as mobile applications enabling you to track employee work hours, especially while moving between multiple construction sites.

And for project managers and business owners, it provides a centralized platform to monitor and analyze the time spent on different projects, allocate resources effectively, and make informed business decisions.

Not only does it save you from the hassle of manual time tracking, but it also gives you real-time visibility into your construction projects. You can track progress, identify bottlenecks, and make adjustments on the fly to ensure that everything stays on schedule.

Benefits of Using Time Tracking App

No more guesswork or messy paperwork: You can finally bid farewell to chaotic paper trails with a construction time tracker app. The app will automatically capture and organize work hours and maintain data to generate accurate reports. No more guessing or rummaging through paperwork.

Enhanced productivity and efficiency: Time is money, especially in the construction world. A construction time tracker app can help you identify where time is being wasted, which projects are taking longer than expected, or where additional resources are needed. This allows you to make informed decisions to streamline operations, eliminate bottlenecks, and keep your projects on track.

Accurate project costing and budgeting: Construction projects involve substantial investments, and accurate cost estimation is crucial. Construction time tracking software provides precise data on the time spent on each task, enabling you to calculate labor costs more accurately. With this information, you can create more realistic project budgets, track expenses effectively, and optimize resource allocation. No more surprises when it comes to project costs.

Compliance with labor regulations: Labor regulations associated with construction projects can be complex, including overtime rules. But with a time-tracking app, you can automate these calculations, ensuring you stay on the right side of the law.  The application alerts the project manager about employees’ overtime limits and notifies them whenever it’s time for scheduled breaks and time off. It also provides detailed reports to satisfy compliance needs during inspections and audits. 

Streamlined payroll processes: Payroll processing can be a time-consuming and error-prone task, especially when dealing with numerous workers and different hourly rates. With time-tracking software, you can ensure accurate employee scheduling and set pay rates efficiently. This not only saves you time but also reduces the risk of errors and disputes related to pay.

Implementing a Construction Time Tracker App for Your Construction Firm

Time is of the essence, and keeping track of it all can feel like herding wild bulldozers. We've got you covered with these easy steps to follow.

STEP 1.   Assess Your Needs and Goals

Before implementing a digital time-tracking solution, it’s important to take a step back and understand why you need it. Here are a few sample questions to ask  -

  • Are you looking for an accurate geo-fencing feature to help you monitor workers' location while on the job?
  • Do you want to accurately track the break times so that you meet the mandatory break rules?
  • Do you want to record and log injuries that have occurred to the workers?
  • Are you looking for an application that can easily calculate overtime?
  • Can it integrate with your existing payroll system?
  • Do you need an application that provides detailed reports that can be shared with clients?
  • Do you want an application that can help you in calculating project costs?
There are many time-tracking apps in the market. Not all are purpose-built for construction. Very few of them can integrate with payroll. But so long as you are sure of your specific goals, you can get the right app that suits your needs.

STEP 2.  Ask Yourself

After understanding your needs and goals,  let’s analyze the current pain points in your time-tracking process. This will help you ensure that you do not face the same pain points in the application you select. For example here are a few pain points that are often noticed in time tracking applications -

  • Is your present time tracking app so complex that the workforce is not using it?
  • Is inaccurate data entry a pain point that you wish to solve? Are your workers forgetting to start or stop the timer leading to errors in time entry?
  • Does your app not integrate with your payroll system?
  • Is your app suffering from technical glitches leading to loss of data?
  • Is your app draining the battery of mobile devices quickly?
  • Does your app not function in offline mode?
  • Does your workforce hate the time-tracking application?

Understanding your unique requirements will help you choose the right app that aligns with your goals.

STEP 3.  Research and Select the Right App

With a plethora of time tracker apps out there, it's essential to do your research and select the one that fits your needs, like a well-fitted hard hat.  Here are our top five  recommendations -

  • Selecting a purpose-built application for the construction industry would be the right choice. Read through tech reviews and see if the workforce love using the application.
  • Opt for a solution that has an easy interface that requires zero training and is simple enough for the workforce to use.
  • If features like geo-fencing and GPS tracking is important to you, then opt for applications that offer reliable and accurate tracking and is not invasive of their privacy.
  • Integrating with your existing application is an important feature you should consider because it would save hours of manual entry for your back-office team.
  • Lastly, prioritize applications that have strong data security features that would protect sensitive information. 

Here’s a Handy Checklist of Things to Look For -

1. Ease of Use

Look for an app with a user-friendly interface and intuitive navigation. Your team should be able to quickly adapt without extensive training.

2. Mobile App Accessibility

Ensure that the app is compatible with mobile devices such as smartphones and tablets. This allows workers to track time on the go, even in remote job sites.

3. Time Tracking Options

The app should offer multiple ways to enter time, such as manual entry, digital construction timesheets, and clock-in/out functionality. This flexibility accommodates different workflows and preferences.

Did you know Lumber Time Tracking allows the Project Manager to submit timesheets on behalf of the workforce?
Need help in implementing time tracking application at your construction firm?
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4. Project Tracking

Choose an app that allows you to assign time entries to specific projects or tasks. This feature helps you track project progress, allocate resources effectively, and analyze time spent on different activities.

5. Reporting Capabilities

Look for robust reporting features that provide insightful data on labor costs, project performance, and resource utilization. Customizable reports and visualizations make it easier to analyze and make informed decisions.

6. Compliance Features

Ensure the app supports compliance with labor regulations, such as tracking overtime hours, rest periods, and applicable labor laws specific to your region.

7. Integration with Other Tools

Consider whether the app can integrate with other software systems you use, such as payroll, accounting, or project management tools. Seamless data exchange saves time and reduces manual entry errors, such as timesheets that can be easily integrated with your payroll software.

Did you know Lumber Time Tracking integrates with 20+ Payroll applications?

8. Notifications and Reminders

The app should have notification features to remind workers to track their time, notify supervisors of important updates, or alert team members of upcoming deadlines.

9. Scalability and Customization

Consider whether the app can scale with your growing business needs and be customized to fit your specific requirements, such as adding custom fields or workflows.

Don’t forget to read reviews, compare different options, and even request demos to get a feel for how they work. Remember, the right app is the foundation of successful implementation.

With this guide, we hope you feel equipped and empowered to revolutionize the way you track time and manage your construction projects efficiently.

No more wrestling with paperwork, deciphering scribbled hours, or chasing down missing timesheets. By embracing a digital solution, you're stepping into a world of streamlined efficiency, accurate data, and empowered decision-making.

Download Lumber's Construction Timesheet

As a parting gift, we offer you a construction timesheet template that you can use to get started on your time-tracking journey. Simply download it, customize it to fit your specific needs, and let it work its magic in helping you keep your construction projects on track.

Download Lumber’s Construction Timesheet Template
Download for Free

Lumber Accurate Construction Time Tracking allows you to track work hours even in areas where there is no Internet connection. With Lumber you will finally bid farewell to the hassle of managing hours and embrace a streamlined efficient approach.

Get in touch today. Let us show you how Lumber can take your business to new heights and transform the way you manage time.

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