Oleg Pravdin
Oct 15, 2024

Kickbacks in Construction: Safeguarding Prevailing Wages and Workers' Rights

Compliance
Davis Bacon
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Prevailing wages are crucial for workers' rights in the construction of public works. Unethical practices like kickbacks can undermine these protections, jeopardizing fair compensation and industry integrity. This blog explores the intersection of prevailing wages and kickbacks, shedding light on their impact and discussing strategies to combat these illegal activities.

Understanding Prevailing Wages

Prevailing wages are standardized compensation rates set by government authorities for workers on public construction projects. These rates, including wages and benefits, reflect the typical pay for similar work in a specific geographic area. In the United States, the Davis-Bacon Act mandates that contractors and subcontractors on federal projects pay their workers no less than these locally prevailing wages.

The primary goals of prevailing wage laws are to:

  • Guarantee fair compensation for workers.
  • Prevent the exploitation of labor.
  • Uphold a level playing field for contractors bidding on public projects.

These regulations aim to protect workers' rights and promote fair competition among contractors by setting wages and benefits standards.

The Insidious Nature of Kickbacks

Kickbacks are illegal practices that go against the principles of prevailing wage laws. These unethical arrangements usually involve employers forcing workers to give back a part of their wages or benefits after they have been rightfully paid.

Kickbacks can come in different forms, including:

  • Giving direct cash payments back to the employer
  • Making unauthorized deductions for tools, uniforms, or other expenses
  • Reporting inflated employment costs on certified payroll reports
  • Not compensating for work hours

These practices violate labor laws and create an atmosphere of fear and mistrust in the workplace. Workers may feel pressured to comply with kickback demands out of fear of losing their jobs or retaliation.

The consequences of kickbacks reach beyond individual workers:

Undermining Wage Protections: Kickbacks effectively invalidate the protections provided by prevailing wage laws. When workers are required to give back a portion of their earnings, their actual take-home pay falls below the required prevailing wage, negating the purpose of these regulations.

Erosion of Trust in the Workplace: The existence of kickbacks creates an atmosphere of suspicion and apprehension. Employees may be reluctant to report violations or raise concerns about discrepancies in their pay, which can result in a breakdown of communication and trust between employees and employers.

Less Spending Power: When workers are paid less than they deserve, it reduces their spending power in local communities, leading to decreased economic activity that can negatively impact local businesses and overall community development.

Unfair Competition: Contractors who engage in kickback schemes gain an unfair advantage over those who comply with labor laws. This uneven playing field can drive ethical businesses out of the market, further exacerbating the problem.

Strategies to Combat Kickbacks

To protect workers and maintain the integrity of prevailing wage laws, several strategies can be employed:

Education and Awareness

  • Informing workers about their rights under prevailing wage laws
  • Educating employers on the legal consequences of kickback schemes
  • Providing resources to help identify and report violations

Robust Reporting Mechanisms

  • Establishing clear, confidential channels for reporting suspected kickbacks
  • Protecting whistleblowers from retaliation
  • Encouraging a culture of transparency and accountability

Regular Audits and Inspections

  • Conducting thorough reviews of payroll records and worker classifications
  • Implementing surprise site visits to verify compliance
  • Collaborating with labor unions and worker advocacy groups for additional oversight

Strict Enforcement and Penalties

  • Imposing significant fines for violations
  • Disqualifying repeat offenders from future public contracts
  • Pursuing criminal charges in egregious cases

Prevailing wage laws play a vital role in protecting workers' rights and ensuring fair competition in public construction projects. However, the practice of kickbacks threatens to undermine these crucial protections. By raising awareness, implementing robust reporting and audit systems, and enforcing strict penalties, we can work towards eliminating kickbacks and preserving the integrity of prevailing wage regulations.

Ultimately, the fight against kickbacks requires a collaborative effort from government agencies, employers, workers, and labor advocates. Only through vigilance and a commitment to fair labor practices can we ensure that public construction projects truly benefit both the workers who build them and the communities they serve.

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Introduction

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Other resources

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Mandatory Deadlines | Internal Review/Best Practice 
Critical Construction Compliance | Awareness Week
January 2026
Jan 2, 7, 9, 14, 16, 21, 23, 28 & 30
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Thursday, Jan 15, 2026
Deadline for December 2025 Monthly Depositor Tax Liabilities
Monday, Feb 2, 2026
(Standard Jan 31 deadline shifted to next business day as it falls on a weekend)
1. File Form 941 (Employer's Quarterly Federal Tax Return) for Q4 2025
2. Distribute Form W-2s to employees for 2025
3. Distribute Form 1099-NEC to subcontractors for 2025
4. File Form W-2s with the Social Security Administration (SSA)
5. File Form 1099-NEC with IRS
6. File Form 1096 (summary of 1099s)
7. State Unemployment and Quarterly Wage Reports for Q4 2025
These reports are typically due Jan 31. Verify state-specific deadlines and file accordingly.
Annual Depositor Deadline (Form 944 Filers)
Annual depositors must file Form 944 and deposit taxes with the return by this date. 
February 2026
Feb 4, 6, 11, 13, 18, 20, 25 & 27
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Tuesday, Feb 10, 2026
Extended deadline to file Form 941 (Q4 2025)
Only if all Q4 2025 federal tax deposits were made on time.
Tuesday, Feb 17, 2026
Deadline for January Monthly Depositor tax liabilities
(Feb 15 is a Sunday and Feb 16 is President’s Day)
March 2026
Mar 4, 6, 11, 13, 18, 20, 25 & 27
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Monday, Mar 2, 2026
File Form 1099-MISC with the IRS (paper filing)
(Standard Feb 28 deadline shifted to next business day)
Monday,
Mar 16, 2026
Deadline for Feb Monthly Depositor tax liabilities
April 2026
Apr 1, 3, 8, 10, 15, 17, 22, 24 & 29
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Wednesday
Apr 15, 2026
Deadline for March Monthly Depositor tax liabilities 
Thursday, Apr 30, 2026
1. File Form 941 for Q1 2026
2. File State Quarterly Wage Reports (Verify state-specific deadlines)
Internal Compliance Review: Review certified payroll reports and compliance for Q1.
Certified payroll reports are due WEEKLY for prevailing wage projects.
May 2026
May 1, 6, 8, 13, 15, 20, 22, 27 & 29
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Friday, May 15, 2026
Deadline for April Monthly Depositor tax liabilities
June 2026
Jun 3, 5, 10, 12, 17, 19, 24 & 26
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Monday, Jun 15, 2026
Deadline for May Monthly Depositor tax liabilities 
Tuesday, Jun 30, 2026
1. Mid-year review of workers' compensation insurance
2. Review certified payroll compliance for prevailing wage projects
Certified payroll reports are due WEEKLY for prevailing wage projects.
July 2026
Jul 1, 3, 8, 10, 15, 17, 22, 24, 29 & 31
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Wednesday, Jul 15, 2026
Deadline for June Monthly Depositor tax liabilities 
Friday, Jul 31, 2026
1. File Form 941 for Q2 2026
2. File state quarterly wage reports (Verify state-specific deadlines)
3. Review and update fringe benefit rates for union projects
August 2026
Aug 5, 7, 12, 14, 19, 21, 26 & 28
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Monday, Aug 17, 2026
Deadline for July Monthly Depositor tax liabilities 
(Aug 15 is a Saturday)
September 2026
Sep 2, 4, 9, 11, 16, 18, 23, 25 & 30
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Sep 7 - Sep 11, 2025
National Payroll Week
Take a moment to appreciate yourself this week. You deserve it.
Tuesday, Sep 15, 2026
Deadline for August Monthly Depositor tax liabilities 
Wednesday Sep 30, 2026
1. Review job costing and labor burden rates
2. Prepare for year-end certified payroll audits
October 2026
Oct 2, 7, 9, 14, 16, 21, 23, 28 & 30
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Thursday, Oct 15, 2026
Deadline for September Monthly Depositor tax liabilities 
November 2026
Nov 4, 6, 11, 13, 18, 20, 25 & 27
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Monday, Nov 2, 2026
1. File Form 941 for Q3 2026
2. File state quarterly wage reports (Verify state-specific deadlines)

Monday, Nov 16, 2026
Deadline for October Monthly Depositor tax liabilities 
(Nov 15 is a Sunday)
Monday,
Nov 30, 2026
Year-End Preparation:
1. Order W-2 and 1099 forms for year-end
2. Review subcontractor W-9s and update as needed
December 2026
Dec 2, 4, 9, 11, 16, 18, 23, 28 & 30
Semi-Weekly Federal Tax Deposit Due
Sat-Tue wages → Friday deposit; Wed-Fri wages → Wednesday deposit
Tuesday,
Dec 15, 2026

1. Final payroll of the year - verify all hours and classifications
2. Ensure all certified payroll reports are submitted for prevailing wage work
Certified payroll reports are due WEEKLY for prevailing wage projects.
3. Complete year-end workers' compensation audit paperwork
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