(Lumber Benefits & Risk Webinar Fall Series) What You Can Still Change Before Your Jan 1st Renewal

Expense Management

Capture Expenses. Automate Reimbursements.

Everything you need to manage expenses, from expense logging to payroll

Give your workforce an easier way to submit expenses while giving your back office the visibility and controls to manage spending across every project.

Centralized Expense Tracking

See employee expenses across projects and teams in one place.

Detailed Expense Records

Access supporting information, including notes and policy violation details.

Easy Data Export

Export expense data in Excel or CSV formats for accounting, reporting, and downstream workflows.

One view for your expense workflow

One Place to Manage Every Expense

The Expenses page gives your back office a centralized view of employee expenses across the company

Review submitted expenses, identify policy violations, view expense details, and keep your records organized from one place.

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Customize the details that matter

Configure Expenses Your Way

Every company manages expenses differently. Lumber gives you the flexibility to configure exactly what information your team needs to capture.

Start with essential fields like Category, Amount, Project, and Cost Code, then add additional fields such as Purpose, Merchant, Payment Mode, and Notes.

Create different expense categories based on your needs.

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Connected to payroll

Automate Reimbursement Payouts

Take expense management all the way through reimbursement.

Lumber connects Expense Management with Payroll so approved employee expenses can flow directly into payroll, helping automate reimbursements and payouts while reducing manual data entry and reconciliation.

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Built-in guardrails for every expense

Put Spending Policies on Autopilot

Set the rules once. Let Lumber monitor expenses every time they're submitted. Create expense policies for your teams, define the rules that matter to your business, and automatically flag expenses that don't meet your requirements.

Catch Duplicate Expenses

Automatically flag potential duplicate entries submitted by the same employee in the same category.

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Assign Policies by User or Group

Apply the right expense policy to specific employees or teams so everyone follows the rules that apply to them.

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Set Spending Limits

Define maximum allowable spending by expense category to help keep employee expenses within company guidelines.

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See Violations at a Glance

Lumber automatically checks submitted expenses against assigned policies and clearly flags potential violations for review.

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Designed for the field and back office

Built for the Way Construction Works

Generic expense tools weren't built around projects, cost codes, and field teams.

Lumber connects expenses, time, projects, and job costs in one construction workforce management platform, giving your back office the context it needs to manage spending more effectively.

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Better expense management starts here

Give your teams a simpler way to submit expenses — and your back office the controls and visibility to manage them.

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More Features

Certified Payroll

Generate WH-347 and state-specific formats that meet government requirements.

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Prevailing Wage

Set up prevailing wage rates (base + fringe) by project and let Lumber handle calculations automatically.

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Union Payroll

Configure union pay scales, shift differentials, and fringe contributions. Accurately track deductions and benefits per collective bargaining agreements.

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Worker Compensation

Link labor hours to job codes, classifications, and pay rates. Be ready for audits, reduce premium disputes, and keep costs under control.

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Tax Filing

With automated filings, digital records, and year-end forms delivered on time, you stay compliant and focused on the job site.

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More insights on Expense Management

How do I track different types of expenses?

You can create different expense categories based on your company's needs. Create and manage categories to organize expenses consistently across your workforce and projects.

Can I customize the information employees need to provide?

Yes. Companies can configure which expense fields are available and which are required. In addition to Category, Amount, Project, and Cost Code, you can enable fields such as Purpose, Merchant, Payment Mode, and Notes.

Can employees upload receipts?

Yes. Employees can attach supporting documents, including receipts and invoices, to their expense submissions for better recordkeeping and review.

Can expenses be tied to projects and cost codes?

Yes. Project and Cost Code are core expense fields in Lumber, allowing expenses to be connected directly to the work they're associated with and providing better visibility into job costs.

Can I set spending limits for employees?

Yes. Expense policies can include spending limits by category. When an employee submits an expense that exceeds an applicable limit, Lumber automatically flags the expense for review.

Can Lumber identify duplicate expenses?

Yes. Lumber's duplication rules can flag potential duplicate entries submitted by the same user within the same expense category, helping your team identify potential duplicate submissions.

Can I assign different expense policies to different employees?

Yes. Expense policies can be assigned to specific users or groups, allowing you to apply different spending rules across your workforce. Each user can be assigned to one expense policy.

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Talk to our Lumber expert to get started.

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