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Expense Management

Capture Expenses. Automate Reimbursements.

Everything you need to manage expenses, from expense logging to payroll

Give your workforce an easier way to submit expenses while giving your back office the visibility and controls to manage spending across every project.

Centralized Expense Tracking

See employee expenses across projects and teams in one place.

Detailed Expense Records

Access supporting information, including notes and policy violation details.

Easy Data Export

Export expense data in Excel or CSV formats for accounting, reporting, and downstream workflows.

One view for your expense workflow

One Place to Manage Every Expense

The Expenses page gives your back office a centralized view of employee expenses across the company

Review submitted expenses, identify policy violations, view expense details, and keep your records organized from one place.

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Customize the details that matter

Configure Expenses Your Way

Every company manages expenses differently. Lumber gives you the flexibility to configure exactly what information your team needs to capture.

Start with essential fields like Category, Amount, Project, and Cost Code, then add additional fields such as Purpose, Merchant, Payment Mode, and Notes.

Create different expense categories based on your needs.

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Connected to payroll

Automate Reimbursement Payouts

Take expense management all the way through reimbursement.

Lumber connects Expense Management with Payroll so approved employee expenses can flow directly into payroll, helping automate reimbursements and payouts while reducing manual data entry and reconciliation.

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Built-in guardrails for every expense

Put Spending Policies on Autopilot

Set the rules once. Let Lumber monitor expenses every time they're submitted. Create expense policies for your teams, define the rules that matter to your business, and automatically flag expenses that don't meet your requirements.

Catch Duplicate Expenses

Automatically flag potential duplicate entries submitted by the same employee in the same category.

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Assign Policies by User or Group

Apply the right expense policy to specific employees or teams so everyone follows the rules that apply to them.

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Set Spending Limits

Define maximum allowable spending by expense category to help keep employee expenses within company guidelines.

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See Violations at a Glance

Lumber automatically checks submitted expenses against assigned policies and clearly flags potential violations for review.

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Designed for the field and back office

Built for the Way Construction Works

Generic expense tools weren't built around projects, cost codes, and field teams.

Lumber connects expenses, time, projects, and job costs in one construction workforce management platform, giving your back office the context it needs to manage spending more effectively.

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Better expense management starts here

Give your teams a simpler way to submit expenses — and your back office the controls and visibility to manage them.

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More Features

Certified Payroll

Generate WH-347 and state-specific formats that meet government requirements.

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Prevailing Wage

Set up prevailing wage rates (base + fringe) by project and let Lumber handle calculations automatically.

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Union Payroll

Configure union pay scales, shift differentials, and fringe contributions. Accurately track deductions and benefits per collective bargaining agreements.

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Worker Compensation

Link labor hours to job codes, classifications, and pay rates. Be ready for audits, reduce premium disputes, and keep costs under control.

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Tax Filing

With automated filings, digital records, and year-end forms delivered on time, you stay compliant and focused on the job site.

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More insights on Expense Management

What is Lumber's expense management feature?

It's a system for construction admins and payroll managers to configure expense categories and policies, log and review employee expenses, and automate travel, lodging, and per diem reimbursements, all in one place.

Who is this feature designed for?

It's built for admins and payroll managers who need visibility and control over employee expenses across jobsites and crews.

How do expense policies and spending limits work?

Admins create policies with defined rules, such as spending limits per category, and assign each policy to specific users or groups. Each user can be assigned to only one policy at a time.

How does Lumber catch duplicate expenses?

The system automatically flags duplicate entries submitted by the same employee in the same category, so admins can review and resolve them before payroll.

How do I export expense data?

Expenses can be exported in Excel or CSV format with any active filters applied, making it easier to reconcile against payroll and accounting records.

Can I assign different expense policies to different employees?

Yes. Expense policies can be assigned to specific users or groups, allowing you to apply different spending rules across your workforce. Each user can be assigned to one expense policy.

How do I track different types of expenses?

You can create different expense categories based on your company's needs. Create and manage categories to organize expenses consistently across your workforce and projects.

How does Lumber calculate per diem and travel pay?

Per diem can be configured as a flat amount or bracketed by distance from home, with adjustments when lodging is provided by the company. Travel and mileage pay can be calculated hourly, by bracket, or per mile, and flows directly into timesheets and payroll.

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